If you own a vehicle in the UK, you’ve probably heard people mention the V5C, often called the V5, V5C logbook, or simply the car logbook. But why should you treat a V5 as an important piece of paperwork rather than just another sheet of paper in the glovebox?
The V5C vehicle registration certificate records who the DVLA considers the registered keeper of a vehicle and contains key vehicle details that matter when you tax, sell, or scrap a car.
What is a V5?
The V5, formally the V5C vehicle registration certificate, is an official document from the DVLA. It displays the registered keeper’s name and address, as well as the vehicle’s make, model, colour, VIN (Vehicle Identification Number), and other technical details.
Remember: The V5C indicates who is responsible for the vehicle on the DVLA database; it is not definitive proof of legal ownership, but it is crucial for updating records, selling the vehicle, or proving tax and MOT obligations.
What Information is On a V5C Logbook?
Key Sections You Should Know
- Registered keeper details (name and address).
- Vehicle details like registration, VIN, make, model, colour, and engine size.
- Sections for notifying DVLA of changes (address, keeper transfer).
- A detachable yellow section (for selling or transferring) that used to be physically handed to the new keeper or retained when scrapping!
Using V5 When Buying or Selling a Car
When buying a used vehicle, always check the logbook (V5) and ensure the vehicle details match the car and MOT records. Sellers should complete the “sell, transfer or part-exchange” section and either submit it online or send it to the DVLA. This notifies the DVLA that the registered keeper has changed and cancels the seller’s responsibility for tax. Failing to inform the DVLA when you’ve sold a vehicle can lead to administrative headaches later.
Lost, Stolen, Or Damaged V5C
If your V5C is lost, stolen, damaged or never received, you can apply for a replacement online or by post using form V62 (if needed). The DVLA typically issues replacements within a few working days when the details remain unchanged, but in some cases, a postal application is required. Keep a copy of any correspondence and apply promptly to avoid delays when taxing or selling the vehicle.
Scrapping A Vehicle
When selling or scrapping your vehicle, hand the V5C logbook to the authorised treatment facility and keep the transfer section for your records. Make sure you also notify the DVLA so their records are updated and you are not held responsible for any future charges.
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Common Mistakes to Avoid with Your V5 Certificate
- Don’t post images of your V5 online, as it contains sensitive info scammers can misuse.
- The registered keeper isn’t always the legal owner; if on finance, legal/loan agreements still apply.
- Notify DVLA after selling, scrapping, or changing keeper details to avoid fines or tax problems.
Practical Tips
When it comes to managing your V5C logbook, a little organisation goes a long way. Losing or misplacing this document can create unnecessary stress, especially if you are planning to sell, scrap, or transfer ownership of your vehicle. To avoid complications, here are some practical steps to keep in mind.
Store Securely but Accessibly
Keep the V5C in a safe place where it will not be damaged or lost. It should be secure enough to prevent theft but accessible when you need it. Avoid leaving it in the glove compartment of your car, particularly if the vehicle is parked or unattended.
Act Promptly When Selling
If you sell your vehicle, complete the relevant section of the V5C and send it to the DVLA immediately. Alternatively, use DVLA’s online service, which provides instant confirmation that you are no longer the registered keeper. Delays in submitting this step can leave you liable for fines, road tax, or penalties linked to the new owner.
Replace Without Delay
If your V5C logbook is lost, stolen, damaged, or destroyed, request a replacement as soon as possible. A missing document can delay a sale, prevent you from scrapping the vehicle legally, or complicate administrative tasks. Acting quickly helps you avoid unnecessary setbacks.
Check Details Regularly
Make sure the information on your V5C is up to date, especially your name, address, and vehicle details. Incorrect information could cause problems during a sale or insurance claim.
Use Official Channels Only
Always request replacements, updates, or ownership changes directly through the DVLA’s official website or postal service. Third-party sites often charge extra fees for services that should cost much less through the official process.
Final Thoughts
The V5C (car logbook) is key to UK vehicle administration, as it shows the registered keeper, important vehicle information, and is required when changing the keeper, applying for a replacement, selling, or scrapping the vehicle. Keep it safe, act quickly if lost or if the keeper changes, and notify the DVLA when selling or scrapping to avoid liabilities.
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FAQs
A V5 (Vehicle Registration Certificate) records the registered keeper for DVLA purposes; you don’t have to carry it while driving, but it’s essential for selling, taxing, or scrapping.
The V5 shows the registered keeper from DVLA records. It’s an important document, but it doesn’t always prove legal ownership.
The V5C document reference number is an 11-digit code printed on the certificate; you’ll need it for many online services related to the vehicle.
Apply for a replacement via the DVLA online service, or use form V62 if you prefer to receive postal services. Processing times vary, but the DVLA provides guidance on expected timelines.
Hand the V5C to the ATF, keep any detachable parts they specify, and inform the DVLA that you’ve scrapped the vehicle.
Yes, you can, but please notify the DVLA and inform the buyer as well. Not having a V5 may reduce buyer confidence and value.
The registered keeper is the person responsible for the vehicle’s registration and tax records with the DVLA, not necessarily the legal owner.
Yes. The V5 contains personal and vehicle information that could be misused if shared publicly, so don’t post it on social media or sales adverts.
